Job Description

Our client, a pharmaceutical company located in Bedford, MA is seeking a detail-oriented, proactive, and highly organized Temporary Executive Assistant to join their team for the next 12 months. This role requires extensive calendar management, coordination of meetings, and the ability to prioritize tasks efficiently in a fast-paced environment. You will work closely with the executive team and internal stakeholders, managing schedules, meetings, travel, and other administrative functions. This role is compensating $42/hour and will be 3-4 days a week onsite in the Bedford office and 1-2 days a week from home.

Key Responsibilities/Essential Functions:

• Calendar Management: Efficiently manage the CIO's calendar by scheduling appointments, coordinating virtual and in-person meetings, and proactively resolving scheduling conflicts. Prioritize meetings based on urgency and importance.
• Meeting Coordination: Organize onsite and offsite meetings, including preparation of agendas, distribution of pre-read materials, and tracking of follow-up action items. Ensure meeting logistics are well-coordinated.
• Event Planning: Plan and coordinate offsite team-building events, education opportunities, and Board of Directors meetings, ensuring all logistics (location, catering, transportation) are arranged within budget.
• Travel & Expenses: Schedule travel arrangements in compliance with company policy. Prepare and submit expense reports on behalf of the CIO and team.
• Document Preparation: Prepare, review, and edit communication materials, such as PowerPoint presentations and memos. Handle confidential information with discretion and professionalism.
• Administrative Support: Provide general office support, including managing incoming and outgoing mail, filing, copying, and ordering office supplies. Provide backup support to other administrative colleagues when needed.
• Project Management: Lead small projects from initiation to completion as requested, and support other special projects and analysis as needed.
• Stakeholder Liaison: Serve as a point of contact for internal and external stakeholders, including clients, vendors, and employees.

Basic Qualifications:

• Ability to handle highly sensitive and confidential information with professionalism and discretion.
• Exceptional organization and time management skills with keen attention to detail.
• Strong communication and interpersonal skills.
• Advanced proficiency in MS Office (PowerPoint, Word, Excel) and calendar/email software (Outlook). Knowledge of Concur and SAP is a plus.
• Ability to work independently, manage multiple tasks, and adapt to a fast-paced environment.
• Resourceful, self-motivated, and able to problem-solve independently.

Professional Experience and Other Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
• Strong team player with a high level of initiative and resourcefulness.
• Ability to maintain a positive, professional demeanor while managing multiple priorities.

If you are a highly organized and proactive professional looking to make an impact in an exciting, fast-paced environment, we encourage you to apply for this temporary Executive Assistant position.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Temporary work, Remote job, Flexible hours, 2 days per week, 3 days per week, 1 day per week,

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