Job Description

Role Summary

We are seeking a reliable, proactive, and highly organized Personal Assistant and House Manager to oversee day-to-day personal, business, and household operations for a busy professional household in Austin, TX. This full-time, on-site role requires someone who is hands-on, detail-oriented, and thrives on keeping both household and personal affairs running smoothly.

You will act as a right hand to the principal—supporting both personal and household management tasks ranging from calendar coordination and errands to vendor management and event planning, travel, organization, property management.

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Key Responsibilities

Personal & Executive Support

• Manage calendars, appointments, reminders, and personal scheduling for the principal and household
• Book travel (domestic/international), including flights, accommodations, and itineraries
• Coordinate with professional contacts (doctors, schools, legal, financial, etc.)
• Handle email correspondence and phone calls on behalf of the principal
• Maintain confidential information with absolute discretion

Household Management

• Oversee all daily household operations including scheduling maintenance, managing vendors, and coordinating repairs or services
• Create and maintain household manuals, routines, budgets, and checklists
• Manage household supplies and inventory, including grocery shopping and online ordering
• Ensure the home is organized, clean, and ready for guests or family needs. Coordination and management of other household staff.
• Handle pet care coordination (vet appointments, supplies, grooming, etc.)

Errands & Administrative Tasks

• Run local errands (dry cleaning, returns, pharmacy, packages, etc.)
• Receive and manage incoming packages and deliveries
• Track expenses, handle reimbursements, and manage petty cash or household budget
• Assist with special projects such as gift purchasing, holiday prep, or home organization
• Assist in event coordination for events, small family gatherings, parties, or travel prep

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Qualifications

• Proven experience in a similar role (e.g., personal assistant, executive assistant, household manager, estate manager)
• Excellent written and verbal communication skills
• High emotional intelligence and professionalism
• Exceptional organizational and time management skills
• Technologically savvy—comfortable using apps for scheduling, travel booking, expenses, etc.
• Ability to anticipate needs and take initiative
• Reliable vehicle and valid driver’s license
• Discretion and ability to handle sensitive information with integrity

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Bonus Qualifications

• Bachelor's degree preferred but not required
• Experience in managing private homes, luxury properties, or high-net-worth families
• Familiarity with smart home technology or home automation systems

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Schedule & Location

• Full-time position (40 hours/week with occasional evening/weekend flexibility)
• Based in Austin, TX (on-site only)

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Compensation

• Competitive salary based on experience
• Potential for benefits after probationary period

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