Job Description

Our client, a well known beauty brand, is seeking a LTT Executive Administrative Assistant for their Hudson Yards, NYC team. This role is on a hybrid schedule requiring 3 days in office with 2 remote days. In this role you will be supporting 2 SVPS and 1VP in a very fast paced environment. The role guarantees a 40 hour work week and the assignment will last for at least 1 month with the potential to extend. It will begin ASAP and it pays up to $39.85/hr.

Responsibilities include:

• Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company
• Compile reports and agendas for various key meetings
• Manage all requests to and from Corporate, Divisions/Brands, or Paris office and follow up accordingly
• Booking and coordination of travel arrangements
• Preparation of expense reports adhering to corporate policies
• Coordinate visits from executives of the company global headquarters and subsidiaries
• Draft and edit internal communications as needed
• Create and manage purchase orders, vendor management and other systems management
• Meeting and event preparation including catering, IT set-up and other administrative logistical support
• Plan and execute small events, activities, and celebrations for teams
• Serve as general administrative support for the office teams
• Management of floor space, necessary maintenance, and office supplies

Required Qualifications:

• Prior administrative experience in a corporate environment for at least 5 years
• Must be looking for a long-term administrative assistant position
• Bachelor's degree is strongly preferred
• Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success
• Must possess a high degree of professionalism and ability to handle highly confidential information
• Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally
• Requires strong written and oral communication skills
• Ability to maintain organization while effectively managing multiple tasks, multiple deadlines, and competing priorities
• Ability to learn and use judgment and discretion and complete tasks with limited or no direction
• Highly proficient in the use of office systems (Word, Excel, PowerPoint, Outlook, TEAMS, Sharepoint, SAP Concur, Egencia)
• Adaptable and able to learn new systems quickly and efficiently
• Must be a proactive and forward thinker who has creative problem-solving skills
• Possess ability to work in a team environment across multiple functions

Preferred Qualifications:

• Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results while respecting the Code of Ethics.
• Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees
• Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities.
• Manages Complexity: manages multiple projects and tasks simultaneously with a focus on prioritization and quality. Forward thinking and problem solving.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Temporary work, Immediate start, Remote job, Flexible hours,

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