Job Description

St. Nicholas School is a vibrant leader in independent education in the Chattanooga metropolitan region. Grounded in the Episcopal faith, St. Nicholas educates students with a comprehensive emphasis on academic, physical, social-emotional, creative and intellectual development. STNS educates and inspires students in Pk 3 through 5th grade. SNS holds accreditation from the Southern Association of Independent Schools (SAIS). St. Nicholas School, "Where the love of learning takes root."

WHO YOU ARE

· You are collaborative, resilient, flexible, diplomatic, confident, patient, and possess a sense of humor and professional presence. 

· You have a Bachelor’s degree or higher and/or equivalent working experience.

· You possess knowledge and experience in accounting, specifically within accounts payable and accounts receivable. 

· You have proven computer skills in a Sage 50 accounting system as well as standard Microsoft applications. 

· Familiar with Blackbaud online platforms preferred.

· You are organized and motivated with the ability to prioritize and efficiently manage multiple projects and deadlines.

· You have excellent communication skills.

· You are comfortable working with staff, faculty, students, and families.

· You love to innovate, connect with community, and build relationships.

· You maintain confidentiality.

· Have experience onboarding new employees relative to benefits, payroll, etc.

THE JOB

Position: Business Office Coordinator

Department: Business Office

Reports to: Director of Finance and Business Operations

RESPONSIBILITIES

Student Billing & Accounts Receivable

· Oversee all aspects of student billing, including generating charges and credits per enrollment contracts.

· Maintain accurate student account records, process payments, and generate billing statements.

· Handle ACH payment processing, follow up on declined/returned payments, and resolve banking issues.

· Manage collections, ensuring timely follow-up on outstanding balances and escalating issues as needed.

· Assist families with billing inquiries and online payment systems.

· Generate reports related to student enrollment, financial aid, and budget planning.

· Support financial reporting and annual audit activities.

· Collaborate with the Director of Auxiliary Programs to manage billing for auxiliary programs, specifically summer camp.

Financial Aid & Enrollment Support

· Assist in processing financial aid applications, maintaining records, and verifying supporting documents.

· Provide guidance to families regarding tuition, financial aid, and payment plans.

· Maintain accurate enrollment data and reconcile discrepancies with admissions staff.

· Stay updated on trends and best practices in student billing and financial aid administration.

Accounts Payable & Vendor Management

· Process invoices and payments using an automated accounts payable system.

· Manage corporate credit card tracking, coding, and reconciliations.

· Maintain vendor records, ensure compliance with purchasing policies, and issue annual 1099s.

· Provide expense coding support to departments and ensure accuracy in payables.

General Accounting & Financial Reporting

· Record monthly revenue from multiple sources and manage accounts receivable.

· Monitor daily banking operations and ensure accurate cash flow tracking.

· Assist the Director of Finance and Business Operations in preparing journal entries, reconciling bank accounts, and maintaining financial records and budgeting.

· Support the annual audit by preparing financial reports and ensuring compliance with accounting standards.

Additional Responsibilities

· Maintain organized financial records and ensure proper archival of documents.

· Provide financial analysis and reporting to support decision-making.

· Assist in general Business Office operations and perform other duties as assigned.

· Provide human resource functions relative to onboarding employees and working with employees leaving.

HOW TO APPLY

Send resume and cover letter to: Robert McGehee, Head of School

rmcgehee@stns.org

(423) 899-1999

7525 Min Tom Dr

Chattanooga, TN. 37421

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